Dear Falcon Families,
I understand the rise of COVID cases has brought some added stress and worry to your family’s physical and mental well-being, especially with semester 1 finals beginning next week. Yesterday morning, our staff had a great conversation pertaining to what we can do to limit this worry and support students’ academics while also appreciating each students’ unique situation. What we have decided to do is communicate a menu of possible options that can help support your child. Since every class and subject area is different, teachers will utilize the option(s) they feel is best for your child. I will share the options for two scenarios: (a) students who have had to miss significant class time before finals and (b) students who may be absent during their actual finals. For each scenario, the essential first step is for your child to reach out to their teachers to ask for support. Teachers will also do their best to be as proactive as possible with their communication to their students. See below for the details:
(a) Students who have had to miss significant class time before finals:
Student should reach out to their teacher to communicate their situation and ask for support.
Teachers will send out communication and recommendations through their Learning Management Systems (Google Classroom, Canvas, Teacher Website, etc.). Student should check regularly for updates, support materials and recommendations.
If/when possible, teachers can offer virtual office hours or virtual tutoring sessions.
Teachers will post study materials and resources so students can access them from home.
Study materials could include PowerPoint presentations, supplemental review sheets, readings, recordings, or other helpful material.
(b) Students who may be absent the day of their final:
Student should reach out to their teacher to communicate situation and ask for support.
Teacher has 2 options to enable the student to take their final once they return. The teacher will choose the option they feel will best support the student:
(1) Teacher will submit an “In Progress” (IP) grade for the semester 1 grade report. Teacher and student will collaborate to arrange a time to take their final once student returns to school. Once final is taken, teacher will submit appropriate paperwork to change “IP” grade to letter grade earned. This process requires the teacher to agree upon a deadline for the student to complete their work/final and for the student to abide by that deadline.
(2) Teacher will submit letter grade for semester 1. Some teachers will use a zero score as a placeholder for the student’s final or will issue a temporary letter grade as they see fit. Teacher and student will collaborate to arrange a time to take their final once student returns to school. Once final is taken, teacher will submit appropriate grade change paperwork to update semester 1 letter grade earned.
*Side note from me: Both of these options have no negative long term consequence towards your child’s academic transcript as long as your child follows through and takes their final. Depending on the overall GPA, an “IP” can affect athletic eligibility as it counts as a zero (same as an F) in the GPA until the letter grade is issued. Once letter grade is issued, that will then be used to calculate the GPA in terms of athletic eligibility.
Above, you can see there are a multitude of options that teachers can exercise to support your child. Certain options will be better suited for certain classes as compared to others. Teachers will utilize the options that they feel best supports their students. It is important for your child to reach out to their teachers so the supportive measures above can be decided and implemented. Please understand teachers themselves are also experiencing added stress and difficulties with their own families as well as trying to accommodate students. Teachers will do their best to get back to students in a timely manner. My recommendation is for students to check their teachers’ Learning Management Systems often as that is the most efficient way for teachers to communicate information, resources and updates with their students. They will do their best to support.
I hope that you are all continuing to stay safe and healthy. We’ll continue to work hard and be committed to ensuring your child’s school year is the best year possible.
Matt Lawson, Ed.D
Scripps Ranch High School